Registering for Classes

Registering for Classes

Before registering for a class, please make sure you are aware of all of Rockhurst's dates for add/drop and registering.

Who can register

When to register

Terms

How to register

Registration Errors

Prerequisites and Co-requisites

Wait List

Maximum Credit Hours

Audit

Accessibility
 

Who Can Register

  • Continuing graduate & undergraduate degree seeking and new students who have been admitted to Rockhurst University. (First time Rockhurst students must register with advisor assistance)
  • Those students not admitted as degree seeking students may be admitted as Unclassified, Non-Degree Seeking Students. (Must register in person)
  • Full-time faculty & staff may be eligible for tuition remission benefits (see HR for details).

When to register

It is the student's responsibility to be aware of all registration dates.

Graduate students may begin on assigned registration dates.

Undergraduates students may begin registering on your assigned registration date. Your registration date is based on your student classification. For registration purposes, your student classification is based on the hours you have completed (it does not include your current enrollment)

Student Classification

Credit Hours Earned Classification
90+ Hours Senior
60-89 Hours Junior
30-59 Hours Sophomore
0-29 Hours Freshman

Terms

Rockhurst University defines its terms as follows:

Full Term Semester - 16 weeks

Session A - 1st 8 weeks of the semester (classes are completed at an accelerated rate)

Session B - 2nd 8 weeks of the semester (classes are completed at an accelerated rate)

You may register for one term or any combination of terms within a semester.

Research College of Nursing Accelerated student should select terms indicating Accelerated Nursing.

How to Register

For additional help visit our Registration tutorial

First, you need to decide on the classes you want to take using the catalog and course schedule along with your degree evaluation found on Rockweb Student Self Service.

  • You may want to review the core requirements
  • You must then meet with your advisor who will assist you (Undergraduates will receive their Registration PIN which is required to register from their advisor)

Next, login to the Campus Portal and go to Rockweb/Web Portal

Once in Rockweb complete the steps below:

  • Click on Student
  • Click on Registration
  • Click on Registration Status (if needed) to make sure you're eligible to register. (see Registration Errors for Time Ticket Error)
  • Click on Add/Drop Classes
  • Select the Term you want to register for (Example: Fall 2016)
  • Click on Submit
  • Enter Registration PIN (You obtain this 6-digit number from your advisor. This is not required for Graduate Students.)
  • Click on Submit PIN

**NOTE** If you receive an error message see Registration Errors for help troubleshooting your error. If you have a hold that will prevent you from registering, please contact the appropriate office.

  • To view your hold type, click View Holds at the bottom of the page or go to the Student tab and then Student Records and View Holds.
  • Place your cursor in the course reference number (CRN) field and enter the number directly.
  • If you don't know the CRN, click on Class Search. You will need to select a Subject and choose Course Search (this will bring up a list of all classes for a subject) or Advanced Search (will give you the option to put in a specific course).

**NOTE** You can select 8 week sessions in the Class Search by choosing Advanced Search and select the Part of Term field.

  • Select the checkbox to the left of the class/section you wish to register for.

**NOTE** If you are adding a Science course with a separate lecture and lab, you will need to enter both CRN's before selecting Register or you will receive a co-requisite error. Proceed to the step below to see how to add both CRN's to the worksheet.

  • Click on Add to Worksheet to add the CRN to your list of classes you wish to register for (choose this option if you need to register for a course that requires a co-requisite such as Biology). Next, choose Class search and find the next CRN and click Add to Worksheet.
  • Click on Register, to add the class to your schedule.
  • In Current Schedule (shown above the Add Classes Worksheet), Confirm that each course has a "WEB REGISTERED" message in the Status Column.
  • Some classes may appear below with Registration Errors. For a summary of error see Error Messages.
  • Submit Changes to save.
  • Use the drop down list in the Action column to drop/remove courses.
  • Submit Changes to save.
  • Print/Confirm your class schedule from the Student Tab and Student Detail Schedule or Week at a Glance.

**NOTE** You can add/drop via Rockweb thru the first 7 days of the semester.

Registration Errors

Below is a list of errors that you might incur and how to resolve it should it happen to you during your online registration session. 

TIME TICKET ERROR: This error indicates you are attempting to register prior to your eligible registration date. Please check your number of completed credit hours (not including your currently enrolled hours) for your student classification.

PRE-REQUISITE/TEST SCORE ERROR (PREQ): This error message indicates that you have attempted to register in a course that requires you to first complete another course or meet test score guidelines, as specified in the course description. You’ll need to either select another course or contact the professional advisor in your college for an override.

CLASS RESTRICTION: This error message indicates that you have attempted to register in a course that requires you to have attained sophomore, junior, or senior standing, as specified in the course description. You’ll need to either select another course or contact the professional advisor in your college for an override.

CO-REQUISITE ERROR (CORQ): This error message indicates that there is another course that must be taken in the same semester as the course you’ve attempted to register for. The specific course that must be taken concurrently is listed in the error message field. You’ll need to register for both classes to resolve this problem.

LEVEL RESTRICTION: This error message indicates that you have attempted to register for a course that doesn’t match your current student level of either Graduate or Undergraduate. You’ll need to obtain approval from the instructor and the appropriate dean to take this course, and you’ll need to contact the professional advisor in your college for an override.

LINK ERROR: This error message indicates that there is another course that must be taken in the same semester as the course you’ve attempted to register for. The specific class will be listed in the error message field. You’ll need to register for both classes to resolve this problem.

TIME CONFLICT ERROR: This error message indicates that you have scheduled two classes for the same time period. The system will accept one course and reject another. The error message will specify the courses in conflict. You’ll need to select another class or section to correct this problem.

COLLEGE, MAJOR, DEGREE, PROGRAM, CAMPUS ERROR: These errors indicate that you haven’t been admitted to a specific program. You must be admitted to the program in order to register for the class.

Prerequisites and Co-requisites

Courses which are required to be taken prior to enrollment in other courses are called Prerequisites.

As you register you may receive an error message indicating that you have not met your prerequisite requirement. The system will not allow you to register for the class. You should contact your advisor or your dean’s office if you believe you have satisfied the requirement through transfer courses, testing, etc. which the system does not recognize. Prerequisites must be completed with a passing grade. You cannot take a course and its prerequisite in the same semester. You will find prerequisites listed in the course descriptions in the Rockhurst catalog.

Courses required to be taken in the same semester are called co-requisites. Many science courses for instance have co-requisite labs that must be taken in the same semester.  

Wait List

If you need a course that is closed you may petition in the dean’s office where the course resides to be put on a wait list. You will be notified if your petition is granted.

Maximum Credit Hours

There is a maximum credit hour limit (18 hours) for both Graduate and Undergraduate students. A student must have permission from the Academic Dean in order to exceed the limit. Credit hours over the limit will be assessed an additional fee. 

Audit

Those students taking courses for interest or development and not with the intention of seeking credit or a degree may enroll in courses for audit. Auditing students are not required to do course work or take examinations, but are expected to attend regularly. Course fees for credit and audit are the same. Students may not change from audit to credit after registration. Audit classes are not eligible for financial aid. 

Accessibility

It is the policy of Rockhurst University to provide reasonable accommodations for students defined as disabled in Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, and other applicable law. Students in need of accommodations must identify themselves to the Access Office and provide appropriate documentation of their disability. The office then is able to facilitate reasonable accommodation for equal access to academic and other University-administered programs. If you need help with registration or other academic services, contact the Access Office is located in Massman Hall, Room 7, (816) 501-4689.